Application Process

The PMGY Application Process

It is important that you check the age, education and language requirements for the programme before applying. The minimum age for the majority of our programmes is 18, however we do have a number of options for volunteers aged 17. Click here for more info.

When to apply? – You should apply as soon as you are 100% sure that you wish to join us. It is never too early to sign up. However, we ask that all applicants apply at least 4 weeks before they intend to join us. If you plan to sign up within 4 weeks of your programme start date, please give us a call or email to confirm there are places available.

Once you have decided which programme you wish to apply for then you should read all the programme information and the PMGY Terms & Conditions.

How to Apply

You will need to apply for the programme via our website. If you click on the ‘Tell me more’ button next to the programme you are interested in then this will take you to the programme overview page. On the right hand-side of the screen you will see an ‘Apply Now’ button. This takes you through to the online application form.

The online application form itself is pretty self-explanatory. You’ll need to pick the dates you wish to go and enter some information about yourself and your expectations.

We will ask you three more detailed questions in the online application. They are:

– What are your expectations for the programme?
– What relevant skills/experience do you have?
– What are your motivations for joining the programme?

Please be as detailed as possible with these questions. The more we know about you and your expectations the better. This is particularly true for volunteers who are using the programme as part of a degree elective scheme and so need to meet certain criteria whilst on the programme.

Flight Quote – PMGY are able to source competitively priced flights for our volunteers. We’ll ask you whether you want a flight quote during the online application form. If you would like us to send you a flight quote then please let us know which airport you would like to fly from, and the dates you would like to fly out and return home.

Insurance – You will have the option to add PMGY’s insurance policy to your programme during the online application form. One week is considered as 7 days, so when working out which duration of cover to purchase, you will need to count the days you will be away including the day you fly out and the day you return home. In most cases you will actually be away for a day or two more than your programme duration. For example, if you are flying from the UK to Thailand for a 4-week programme than it is more than likely you will need the 5-week insurance policy.

You can add PMGY’s travel insurance onto your booking at any stage. Therefore, if you did not add the insurance option to your programme during the online application form then don’t worry. Just drop us an email and we can add it onto your application up to one day before you start your programme.

Once you have submitted your application you will receive an automated email from us in 20 minutes saying we have received your application (please check your junk-mail as it may have accidentally been placed there). If you haven’t received an email from us within 20 minutes then assume your application has not got through and resubmit your online application

Applying to Multiple Programmes

If you’d like to join us in multiple locations then you have two options. You can apply for each programme separately. Or you can apply for the programme which you plan to join us in first, and then in the ‘special requirements’ section of the online application form enter the name of the other programme/s you wish to join (the start date and the duration of programme). We will then manually add the additional programme/s to your application and confirm it via email. Please note that the Registration Fee applies to each destination you join us in.

Application Submitted

Once you have completed your application we will send you an Application Received email to let you know we have successfully received it. We will be in contact within three working days to confirm the outcome of your application. After we have confirmed your place on the volunteer programme we will send you an Application Successful email.

Pay your Registration Fee

In order to confirm your place you are required to pay a £149 Registration Fee within five working days of receiving your Application Successful email.

Payment is made via a secure online payment service called WorldPay. We will send you all the relevant links to make payment via email.

On receipt of your Registration Fee payment we will send you a Welcome to PMGY email. Within this email we will confirm your programme details and outline how to make payment of the Programme Fee. This email will also include a link where you can download the Volunteer Handbook. This is a downloadable PDF file. We do not send a hardcopy of the Volunteer Handbook.

The Volunteer Handbook contains everything you need to know to prepare for your trip. Please read this carefully and if you are unsure about anything just get in touch with us.

It’s time to get planning!

Pay your Programme Fee

The remaining Programme Fee is due 60 days prior to your programme commencement date. You should refer to the Welcome to PMGY email you received when you paid your deposit for the link to make payment of your Programme Fee. If you are unable to find the email then don’t worry. Just give us a call or an email and we can re-send you the link.

If you have booked within 60 days of the programme start date you are required to pay both the Registration and Programme Fee in full within 48 hours of receiving your Application Successful email.

Get Ready

Review your Volunteer Handbook to ensure you are fully prepared for your trip. We will be in touch before your leave to check you have everything you need.

If required, we can assist you with flights and travel insurance. Remember, we’re always available to answer any questions you may have.